Privacy Policy

SPRINT Data Protection Privacy Notice

INFORMATION YOU NEED TO KNOW:

SPRINT is run by the University of Leicester. Further information on the institution can be found here: https://le.ac.uk/. The University of Leicester is the Data Controller for your information.

The Data Protection Officer is: Parmjit Gill, Information Assurance Services Manager, Information Assurance Services, University Of Leicester, University Road, Leicester, LE17RH. Tel: 0116 229 7945. Email: pg170@le.ac.uk.

This privacy notice explains how we use your personal information and your rights regarding that information. Not all the information we collect is personal information (e.g. company information). What constitutes personal information can be found here.

WHAT INFORMATION ARE WE COLLECTING?

The level of information collected depends on the level of engagement that you have with the SPRINT programme.

Subscribe

If you subscribe to our mailing list then we collect your contact details as well as your company name and location. This information is collected so that we can contact you about the SPRINT programme and so that we know which companies are interested in the Programme and where in the UK they are based. Our mailing list is managed by MailChimp and you have full control over your subscription to SPRINT via their services.

This information may be shared amongst SPRINT university partners.

Anonymised information may be used to promote the SPRINT programme and to fulfil our reporting obligations your our funder.

Contact

If you contact us though the website, or directly through the SPRINT management team or Innovation Advisers then we will collect your contact details as well as your company name, location and your reason for contacting us. This information is collected so that we can contact you about the SPRINT programme and so that we know which companies are interested in the Programme and where in the UK they are based.

This information may be shared amongst SPRINT university partners so that we can address your query appropriately.

Anonymised information may be used to promote the SPRINT programme and to fulfil our reporting obligations with our funder.

Discussion and application preparation

If you enter into discussions with one (or more) of our Innovation Advisers and SPRINT university partner academics then we will collect the following information as a minimum:

  • your name and contact details
  • your business name, web and location details
  • your ‘business needs’

This information may be shared amongst SPRINT university partners so that we can address your query appropriately.

Anonymised information may also be shared amongst the wider SPRINT non-University partners so that we can address your query appropriately.

Anonymised information may be used to promote the SPRINT programme and to fulfil our reporting obligations your our funder.

Non-disclosure agreements with specific SPRINT university partners can be put in place should they be necessary to protect your business interests whilst in the project discussion/application phase.

Application submission

If you submit an application to SPRINT for an Innovation Voucher then the details held within that application are considered ‘confidential information’.

This information will be shared amongst the SPRINT university partners and selected 3rd party experts who may form the application review panel. All participants of the application review panel will be subjects to confidentiality agreements with the University of Leicester, fully executed before they join the panel.

Project delivery and post-project communications

If your application for SPRINT support is approved then you will enter a Collaboration Agreement with your lead SPRINT partner university. All details of privacy, publicity and confidentiality will be incorporated into this Agreement.

Your application will contain a ‘public statement’ of your SPRINT project which we may use as part of our reporting and publicity materials. We may also seek to engage in additional communications activities such as press releases, case studies etc… with your agreement and co-operation. Examples of these can be found in the news and case studies sections of this website.

After you have completed your SPRINT project you will be expected to complete a brief end-of-project report and periodic (6 monthly) update reports enabling us to keep in touch with your progress exploiting the outputs of your SPRINT project. Details of these will be in your Collaboration Agreement.

WHY ARE WE COLLECTING YOUR DATA?

The purpose of this data collection is to

  • communicate with you about the SPRINT project as an applicant and/or participant and former participant in the scheme
  • enable SPRINT to identify the most appropriate support available from across our partners
  • fulfil our reporting obligations to our funder(s)

HOW WE WILL USE THIS DATA?

The data will be used for the delivery of the SPRINT programme.

WHAT IS THE LEGAL BASIS FOR PROCESSING THE DATA?

  • Consent

Please note as a public body we are no longer able to use Legitimate Interests as a basis for processing data.

IF WE ARE SHARING YOUR DATA WITH OTHERS WHO ARE WE SHARING IT WITH?

Personal information may be shared with the following universities within SPRINT:

  • University of Leicester
  • University of Edinburgh
  • The Open University
  • University of Southampton
  • University of Surrey

Anonymised information may be shared with organisations within the wider SPRINT partnership and our funders, Research England and the Scottish Funding Council.

HOW LONG WE WILL PROCESS YOUR DATA FOR?

University Data and Retention Record Code EBD033 applies. Duration of project + 7 years or until obligations of contract are spent.

WHAT ARE YOUR RIGHTS?

Your rights in respect of personal data processing:

  • Right to withdraw consent
  • Right to be informed
  • Right of access
  • Right of rectification
  • Right to erasure
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights related to automated decision-making including processing

HOW TO COMPLAIN TO THE INFORMATION COMMISSIONERS OFFICE?

The Information Commissioner can be contacted on:

Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.

Tel: 0303 123 1113.

Email contact can be made by accessing www.ico.org.uk